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Mileage Management

The Airmax Remote Mileage Management (RMM) system is an all-encompassing fleet finance tool, separating business and private mileage. It accurately recording and proactively auditing your employees’ mileage and fuel expenditure, helping you to control and reduce travel costs.

Responsive-AirmaxRMM is a fuel declaration solution for all those fleets looking to improve their accuracy on their P11D, fully compliant with HMRC regulations. Airmax Remote Mileage Manager enables companies the ability to distinguish deduct Private Mileage and eliminate fraudulent business expenses.

Currently compatible with All Star fuel cards, this enables a simple upload of the fuel card statement and the rest is easy. Drivers can be empowered to manage their own mileage, or we can do it by a simple rules based report on working hour’s profile. You can also implement a fines based system for all those late submitters.

How it works: Using web hosted fleet management based on an installed telematics unit, it accesses the vehicle CANbus, reading the Absolute ODO (mileage odometer) from the vehicle and records, in real time, trips and trip distance. It also enables features unique to the fleet market – the ability to monitor true refill events, which allows RMM to flag up potentially fraudulent fill ups. Knowing the fuel tank capacity of every vehicle, we can tell how much the vehicle has refueled from both the vehicle data and the fuel card report. A simple calculation enables us to provide you with the data that gives you HMRC compliance.

Fleet statistics indicate that 46% of drivers have over- claimed when providing expenses. 35% do so regularly – in light of this RMM does more than merely ‘capture’ mileage; it streamlines expenses and deductions, helping you to manage more effectively and to plan ahead for a more efficient fleet in the future.

We do all the hard work of managing data and auditing reports, you just need to import the monthly fuel card transaction data, and we then store uploaded receipts and process it for you. You benefit from control, compliance and cost-savings Mileage Manager gives you a complete, accurate and transparent picture of what’s driving your fleet’s fuel costs and CO2 emissions. This valuable knowledge allows you to plan moves to cut fuel consumption, limit CO2 emissions and optimize your policies and working patterns.

Key Features:

  • Automated Business/Private mileage split
  • Reduced mileage, servicing and associated fuel costs
  • Simplified accurate P11D for HMRC compliance
  • Automated payroll deductions
  • Eliminates ‘fill up’ fraud
  • Environmental CO2 audit trail
  • Integrates with existing ‘back office’ systems
  • Compatible with all major fuel cards

Product coming soon, for enquiries please contact the Sales & Account Management team by clicking here!